Veritas Architecture & Planning (“We”) are committed to protecting and respecting your privacy.
This policy (together with our terms of use and any other documents referred to on it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
The rules on processing of personal data are set out in the General Data Protection Regulation (the “GDPR”).
Data controller – A controller determines the purposes and means of processing personal data.
Data processor – A processor is responsible for processing personal data on behalf of a controller.
Data subject – Natural person
Categories of data: Personal data and special categories of personal data
Personal data – The GDPR applies to ‘personal data’ meaning any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier (as explained in Article 6 of GDPR). For example name, passport number, home address or private email address. Online identifiers include IP addresses and cookies.
Special categories personal data – The GDPR refers to sensitive personal data as ‘special categories of personal data’ (as explained in Article 9 of GDPR). The special categories specifically include genetic data, and biometric data where processed to uniquely identify an individual. Other examples include racial and ethnic origin, sexual orientation, health data, trade union membership, political opinions, religious or philosophical beliefs.
Processing – means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Third party – means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.
Pellet systems Limited is the data controller. This means we decide how your personal data is processed and for what purposes. Our contact details are: Pellet Systems Limited, Suite 3.2, 27 Castle Street, Canterbury, Kent, CT1 2PX. 01622 616100. mail@pelletsystems.co.uk. For all data matters contact Stephen Sillibourne on 01622 616100 or stephen@pelletsystems.co.uk.
We use your personal data for the following purposes:
To respond to an enquiry. You may give us information about you by corresponding with us by phone, e-mail or otherwise;
To maintain our own accounts and records;
To enter into a contract.
With reference to the categories of personal data described in the definitions section, we process the following categories of your data:
We have obtained your personal data from your initial enquiry correspondence.
Veritas Architecture & Planning (“We”) are committed to protecting and respecting your privacy.
This policy (together with our terms of use and any other documents referred to on it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
The rules on processing of personal data are set out in the General Data Protection Regulation (the “GDPR”).
5. What is our legal basis for processing your personal data?
a) Personal data (article 6 of GDPR)
Our lawful basis for processing your general personal data:
Your personal data will be treated as strictly confidential, and will be shared only with other relevant design professional, trades or persons associated with the design project only after receiving your permission to do so.
We keep your personal data for no longer than reasonably necessary and we only retain your data in archives in case of any legal claims/complaints; for safeguarding purposes; for future reference of the design. For legal purposes, details area required to be kept for a minimum period beyond the end of the contract of 6 years if signed under hand or 12 years if signed under seal.
We require your personal data as it is necessary to respond to an enquiry and to enter into a contract.
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
We do not transfer personal data outside the EEA.
We do not use any form of automated decision making in our business.
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.
Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.
To exercise all relevant rights, queries or complaints please in the first instance contact our Data Representative on 01622 616100 or Contact mail@pelletsystems.co.uk.
If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint with the Information Commissioners Office on 03031231113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, England.
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